Are you someone who misses appointment, or schedules over appointments. A Virtual Assistant will keep you on track and on time. Over Scheduling and cancelling appointments will set you up for failure. What good are you if clients and employees can’t trust you? In today’s world, we are provided with so many different types of technology to help us be productive. There are no more excuses for over scheduling, or pushing important off meetings with staff, and clients. I always say work smarter not harder. Here are some tips to make you more productive, and save you time every day.

1) Hire a Virtual Assistant to go through your calendar and manage your appointments. This person can cost $15.00/hr. or less. Ask yourself this question, if you have 5 people asking you for 30 minutes of your time each day, how much time are you spending in answering their questions? Most likely your answer was 30 minutes or more a day. Forward those requests to your Virtual Assistant, they can look at your schedule and coordinate this for you. Now you don’t have to waste your brain power thinking about it. Focus on something more important.

2) Set up an account with https://calendly.com The service is free if you use the basic. You can add this to your email signature for easy access. Those people who want to barrow some of your time can schedule you themselves. It looks at your calendar and automatically pulls up free blocks of time for people to select. Use this service with a Virtual Assistant works great, and saves you a lot of time.

3) Give your personal Virtual Assistant access to your email account. They will go through your emails and mark what is important, File documents for you, respond to quick emails, and schedule your appointments. There are ways of setting up security, Gmail offers great options for this.

4) Do you travel a lot? Use Lastpass.com to store your credit card, login, and password information. You can send invites to your Virtual Assistant to set you up flights, and hotels easily. This allows them to book your flights and hotels without having your login, passwords, or even your credit card information. You can use this also for other sites that need login and passwords too. Easy to use.

5) Are you missing appointments? Sign up for a Uber Conference at https://uberconference.com. Set up your conference calls with your staff, or your clients anytime. This helps bring the teams together to discuss projects. The service also includes an email address so you can share computer screens. They have a Free version if you would like to try this out. This especially works great if you have staff in other locations. You can always use this to train your Virtual Assistant as well. Most likely your Virtual Assistant is not located in your area.

These are just a few of the many ways a Virtual Assistant can help you be more productive. Don’t be that person who cancels appointments all the time. Make time for those clients and employees. Owning a business is a big deal and you don’t have to go at it alone. Put the right support behind you to line the success in front of you.